Student groups

Groups — such as Kids Krav Maga or Adults BJJ — are how your classes are organised. A student’s groups decide:

• which class registers they appear in — a Kids class lists the students in the Kids group
• who you reach by group — when you filter the Students list or choose recipients for a message

Where a student’s groups come from

Each membership can include groups (in Billing → Memberships, the Groups column). When a student’s membership starts, they’re put in its groups.

• A membership with several groups, like a single Kids & Teens plan, puts the student in all of them. Untick the ones they don’t train in.
• Moving to another plan moves them to its groups: they leave groups only the old plan included and join the new plan’s. If they’re already in some of the new plan’s groups, those are kept — so a choice you made between Kids and Teens stays when their plan renews.
• When a membership ends, the student keeps their groups, so they’re still in the right register if they come back. Until they have a membership again, they’re left out when you filter or message by group.

Changing a student’s groups

Open the student, go to the Training tab, tick or untick their groups under Groups, and click Save. Each of their groups says where it comes from: a membership, or added by staff.

Change groups for the exceptions, for example:

• a family member training for free on someone else’s membership
• a child moving up to Teens when they’re ready, rather than on their birthday
• someone who also trains with another group

Groups you add that their membership doesn’t include stay when the membership changes.

Students who aren’t in any group

Students in no group — for example, if you don’t use memberships — appear in every class register, so nobody’s missing when you take attendance. They don’t match a Group filter until you put them in a group.