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Privacy Policy
Effective Date: 2 September 2025
Definitions
- "School" or "Organisation": The data structure containing your martial arts business information, including student records, class schedules, billing, and other operational data. A single user account may have access to multiple schools.
- "Platform" or "Services": The FightKit software and related services
- "You" or "User": The person or entity using FightKit
1. Introduction
Welcome to FightKit. Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform to manage a martial arts school.
2. Information We Collect
We collect the following types of data:
- Account Information: Name, email address, password, profile picture, school details
- Student Information: Names, contact details, ranks, membership details, class attendance records
- Payment Information: Processed securely via Stripe (we do not store payment card details)
- Communication Data: Messages, emails sent through the platform, and email engagement analytics
- Usage Analytics: Platform usage data, device information, IP addresses
- Business Data: Class schedules, billing records, membership plans, and other operational data
3. How We Use Your Information
We use the collected information to:
- Provide and manage FightKit services
- Process payments securely via Stripe
- Improve user experience through analytics
- Comply with legal obligations
4. Data Sharing & Third-Party Services
We do not sell your data. However, we share information with:
- Stripe for payment processing
- Analytics services to track and improve platform performance
- Legal authorities if required by law
We use Stripe for payments, analytics, and other business services. Stripe may collect personal data including via cookies and similar technologies. The personal data Stripe collects may include transactional data and identifying information about devices that connect to its services. Stripe uses this information to operate and improve the services it provides to us, including for fraud detection, loss prevention, authentication, and analytics related to the performance of its services. You can learn more about Stripe and read its privacy policy at https://stripe.com/privacy.
5. User Rights (Privacy Law Compliance)
Depending on your location, you may have rights under various privacy laws including GDPR (EU), UK GDPR, CCPA (California), PIPEDA (Canada), and Privacy Act 1988 (Australia). These may include the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data (right to erasure)
- Withdraw consent for data processing
- Request data portability
- Object to processing of your data
To exercise these rights, contact us at privacy@fightkit.co.
6. Data Security
We take data security seriously and implement multiple layers of protection:
- All data is encrypted in transit and at rest
- Regular security audits and vulnerability assessments
- Access controls and user authentication systems
- Secure hosting infrastructure with monitoring and backup systems
- Staff training on data protection and security best practices
Whilst we implement industry-standard security measures, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to protecting your data using best practices.
7. Data Retention
We retain your data for the following periods:
- Account and student data: 7 years after account closure or student departure for business and legal obligations
- Financial and billing records: 7 years after the transaction for tax and legal compliance
- Communication and marketing data: 2 years after last engagement, unless you withdraw consent earlier
- Analytics data: Anonymised after 2 years
- Deleted schools: Permanently deleted after 1 year unless extended retention is required by law
We may retain data longer if required by law or for legitimate business purposes such as resolving disputes or enforcing agreements. You may request immediate deletion of your personal data at any time, subject to legal retention requirements.
8. Updates to This Policy
We may update this policy from time to time. Any changes will be posted here with an updated effective date.
9. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at privacy@fightkit.co.