Martial Arts Software Buyer’s Guide (2025)

Choosing “martial arts software” is harder than it sounds. Most systems were built for generic gyms, then rebranded for dojos. You end up wrestling with clunky attendance, missing belt tracking, or billing tools that feel like an afterthought.

This buyer’s guide gives you a practical framework for 2025: the core workflows to evaluate, what to ask vendors, a comparison of leading categories, and a simple scorecard to keep decisions objective. Use it whether you’re switching from Kicksite, Zen Planner, GymDesk — or moving off spreadsheets altogether.

TL;DR

• Start with your highest-friction workflows: attendance, billing, ranks, communications, and agreements. Rank them before talking to vendors.
• Demand hands-on demos or free trials that show QR/kiosk attendance, Stripe-native billing, and segmented messaging in action.
• FightKit is purpose-built for martial arts: instant attendance, belt tracking, native Stripe billing, and targeted email with no extra fees. Free 30-day trial — no card required.

Step 1 — Map your non-negotiables

Before looking at software, document the top admin pains that repeatedly pull you off the mats:

• Attendance: How long does class check-in take today? Do you need parents or kids to self check-in? Are kiosks or QR codes a must?
• Billing: What percent of revenue is automated vs manual? Do parents need to manage multiple students from one login?
• Ranks & testing: How do you track belts, stripes, and readiness? Do instructors need mobile access mid-class?
• Messaging: How often do you email specific ranks, programs, or venues? Can you target at-risk members?
• Agreements & compliance: Do you still file paper waivers? How will you prove someone signed a release on a specific date?

Prioritize these on a simple A/B/C scale. Anything rated “A” should be demonstrated live by every vendor you consider.

Step 2 — Build a short list

Group tools into three buckets:

1. Martial-arts-first platforms — FightKit, Kicksite, MyStudio. These should cover belts, attendance, and families out of the box.
2. Fitness platforms with martial arts templates — Zen Planner, GymDesk, TeamUp. Expect more configuration to get dojo-specific workflows.
3. General membership CRMs — Mindbody, PushPress, or even all-in-one CRMs. Useful if you run multiple business lines, but usually heavier.

Aim for 2–3 finalists so you can run meaningful trials without losing weeks in vendor calls.

Step 3 — Score what actually happens on the mats

Use the following scorecard (rate 1–5) during demos or trials:

Anything that scores below a 3 needs a workaround or a plan B.

How leading platforms compare (2025)

⚠️ = Possible via workarounds or add-ons. Always confirm with vendors.

FightKit checklist (what to look for in action)

• Attendance under a minute: Students scan a QR or tap a kiosk; instructors can override from the smart register if someone forgets.
• Belts and curriculum baked in: Custom belt structures, testing milestones, and rank eligibility visible in class lists.
• Stripe-native billing: Connect your existing Stripe account, reuse products/prices, run subscriptions or punch cards, and log manual payments when needed.
• Targeted messaging included: Email parents of Tigers class, adults at Venue B, or students at risk of churn — without bolting on a separate tool.
• Digital agreements that stick: Every waiver/agreement stores a timestamped PDF snapshot against the student profile.
• Migration support: Import students via CSV, pull active subscriptions from Stripe, and lean on chat/email support during onboarding.

Try it free for 30 days — no card required. Start your trial →

Step 4 — Plan the changeover

1. Pick a go-live date right after a billing cycle or grading weekend.
2. Import students and memberships (CSV or Stripe sync) into the new platform.
3. Test the critical flows yourself: check in, send an email segment, process a subscription, sign a waiver.
4. Train instructors/desk staff with a 30-minute walkthrough. Focus on attendance and quick lookups.
5. Announce to students/parents using email + in-person reminders. Emphasize benefits: faster check-ins, clearer receipts, easier updates.

Most dojos that plan it out finish in a single evening plus a few follow-up emails.

Step 5 — Review after 30 days

Track metrics before/after the switch:

• Average check-in time per class
• % of students on automated billing
• Failed-payment recovery time
• Attendance consistency for kids vs adults
• Email open/click rate for targeted messages

If something hasn’t improved, dig into training, automation rules, or vendor support. Software should save time, not add chores.

FAQ

How long does FightKit take to set up?
Most schools import students, connect Stripe, and start taking attendance in under an hour.

Can I keep manual payments for some students?
Yes. You can mix automated Stripe billing with manual or cash payments.

Do you support families and kids programs?
Yes. Parents can manage multiple dependants, and you can target messaging by rank, program, or at-risk status.

Ready to evaluate software built for dojos? Start your free 30-day FightKit trial →